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The No. 1 Secret to Shortening Your Meetings

The No. 1 Secret to Shortening Your Meetings No one likes sitting in a meeting any longer than necessary. So here’s the best kept parliamentary procedure secret for shortening a meeting: bypass debate on non-controversial motions. Not all motions or topics need to be discussed. Sometimes – more often than you might think –members of a board, committee, …

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4 Myths About Quorum – And Why the Truth Matters

4 Myths About Quorum – And Why the Truth Matters Almost anyone can define the basic parliamentary procedure concept of “quorum” – the number of members needed at a meeting to take valid action. Dig a little deeper in Robert’s Rules, though, and you’ll find some common misconceptions that actually put the actions of boards and …

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Quick Guide: How to Make Motions

Quick Guide: How to Make Motions Let’s start with an “according to Robert’s Rules” definition. A motion is a proposal that an organization, board, or committee take a specific action (according to Robert’s Rules of Order and other parliamentary procedure authorities). And of course, with any good term, there are subcategories: main motions and secondary motions. Main motions propose substantive …

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Who Needs Parliamentary Procedure Anyway? Part 1

Who Needs Parliamentary Procedure Anyway? Part 1 I know the blank stares and incredulous looks very well. “Parliamentary what?” “Oh, Robert’s Rules . . . . right. I think I’ve heard of that. Does anyone actually use that stuff anymore?” Well, actually . . . yes. Yes, they do. And here’s why. State Laws Include Parliamentary Procedure Many states …

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Who Needs Parliamentary Procedure Anyway? Part 2

Who Needs Parliamentary Procedure Anyway? Part 2 My last post provided the simple answer to why organizations still use (the seemingly outdated, archaic-sounding) parliamentary procedure: They use it because they are following state law, or because their bylaws say that they will adhere to a certain parliamentary authority (rulebook) and they have to follow their bylaws. …

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What No One Tells You About Executive Session

What No One Tells You About Executive Session Executive session” is fancy meeting terminology for a secret proceeding. You probably already knew that much, but conducting a proper closed-door meeting requires knowing a bit more. Here are a few parliamentary pointers that will help you successfully navigate private consideration of delicate issues. Entering executive session requires a …

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3 Wrong Ways to Facilitate Discussion at a Meeting

3 Wrong Ways to Facilitate Discussion at a Meeting Discussing….presenting ideas….asking questions. Parliamentary procedure allows all of this, right?  But, you’re thinking, there’s this guy who always speaks up. Or there’s the member who asks the strangest questions – the awkward ones no one knows how to answer! And what about the lady who just won’t shut up once …

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