5 Basics for Successfully Navigating Your Next Business Meeting
I’d be a rich woman if had a dollar for every time I’ve heard the parliamentary procedure query, “Why all these rules, anyway?!” Well, I didn’t make them up, and they weren’t hatched recently at all – Robert’s Rules harks back to 1876. And most of the rules are not arbitrary, but are based on five basic principles. Knowing the logic behind these procedures can actually help you with the numerous specific rules.
- Equality of Rights
Parliamentary procedure is based on the concept that the right of each person in an organization is equal to every other person in that group. (By contrast, consider a corporation with shareholders where one person may have more votes, and the balance of power is most definitely not equal.) Parliamentary procedure is designed for assemblies where equal rights are the governing thought.
- Equal Right to Discussion
Stemming from principle #1 is the concept that in a group using parliamentary procedure, you can’t just cut people off. Everyone has an equal right to discuss each topic. A specific rule based on this principle is the two-thirds vote requirement for closing debate. Because discussion is a basic right of every member, the rules don’t allow a group to close debate with only a majority (think more than half) vote. A higher number of people (two-thirds) in favor of that idea is needed. While it might be hard to pull the two-thirds rule out of your head on the spot, if you remember simply that discussion is a basic right of every member, you’ll know that you need a not-normal vote to make it happen.
- The Right to Information
The third basic principle of parliamentary procedure is that every member of the group has a right to know the details that will enable them to make decisions. If you’re going to hold a special meeting (one that’s not regularly set) for example, you have to tell everyone when and where it will be, and what you’re going to talk about. No, you can’t just tell your special friends and supporters, and hope that everyone else stays home. Also, during a meeting, you must keep everyone in the loop on topics that are up for a vote and how to vote. Even the people that are on a mission to make your life difficult.
- Majority Decision
Bottom line for this one: Majority rules in parliamentary procedure. If you’re super unhappy that the majority of your group is doing something, you should think hard about whether you want to be a part of that group. Learning to abide by the will of a group is part of life. In an assembly following parliamentary procedure, if the majority wants to do it, then you have to go along – or drum up your own “majority” to change things.
- Minority Rights
And to complement the fourth principle, even though majority rules, the minority has rights. I frequently remind clients that you may be in the majority today, but in the minority tomorrow, so never squelch the minority. And generally, in my experience, people can deal with a result they don’t like if they feel that the process was fair. Suppression of somebody’s voice upsets folks, so work hard to honor minority rights. You won’t be sorry.